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If you are a wholesale buyer, then download the Tax Exempt Certificate, fill it out, and then make multiple copies. This will speed up your tax-exempt wholesale transactions.

DENVER GEM SHOW Vendor Info

Experience this one-of-a-kind event showcasing exclusive dealers with the best gems, crystals, fossils and more.

Booth Options + Event Center Info

Upper Concourse Level: The 3-level NWC building and 2-level Events Center (built in 1995) are 150 feet apart. The Events Center’s upper concourse has 75 booths, each with three 8-foot tables arranged in a 10.5′ x 10.5′ U-shape and a 4′ adjacent aisles.

Booth options:

3-table booth + 1 chair + 1,000w electricity: $2,100
Single table + 1 chair (electricity not guaranteed): $1,000

Lower Arena and Paddock Level: There are 190 booths: 74 in the Paddock (left side) and 116 in the Arena (right side). An 80′ x 44′ tunnel links these areas. The Arena is fully carpeted; the Paddock is partially carpeted within a 185′ x 94′ oval. Outside the oval, the floor is concrete or brick pavers.

Table Costs:

(3) 8′ tables + 1 chair + 1,000w electricity = $2,000
(4) 8′ tables + 1 chair + 1,000w electricity = $2,625
(5) 8′ tables + 1 chair + 1,000w electricity = $3,025
(6) 8′ tables + 1 chair + 1,000w electricity = $3,425
Single table + 1 chair (no guaranteed electricity) = $1,000

TENT INFO

Triangle / Barn Tents: Located in the heart of the show between the Events Center and the National Western Complex buildings

Southwest Tents: Located in the southwest parking lot of the National Western Complex, near the food court and closest to the Coliseum parking lot.

Southwest Tents: Located in the northeast parking lot of the Events Center and shared by the Miner’s Co-Op, tents are a minimum of 1600 square feet, designed for larger wholesale vendors with easy access for loading large purchases.

Main Building Info

Level 1: Booths on Level 1 are available in three sizes in the Hall of Education and various sizes in Stadium Hall.

Level 2: The Denver Expo Show, run by Jim Gehring of Village Originals, features many of the same dealers as his Tucson Kino Park Show. Jim maintains a close partnership with the venue to ensure a seamless buyer experience.

Level 3 Showcase: The SHOWCASE on the top floor of the Main Building offers booths with premium modular walls and professional lighting.

The floor features carpet, AC, large restrooms, 18′ high ceilings, and the Centennial Room for presentations or private events. Access is via two elevators or stairways. For security, a guard will be on Level 2 and Level 3 from 6 pm on September 5 to 9 am on September 15. Vault space is available with advance order; refer to the Vault Lock-Up Rate Guide.

Set-Up And Break-Down Info

Set-Up Days & Times

Events Center + NWC Level 1 & Level 3 + Tents:
Tuesday – Thursday (3rd, 4th, 5th) 9am to 7pm
Check in closes at 5pm!

Early Delivery is available for Saturday &/OR Sunday (Aug 31 and/or Sept 1) from 9am to 5pm for $150 PER DAY if paid in advance by 8/15/24.

EARLY DELIVERY IS FOR DROPPING GOODS ONLY.

Setup of ANY kind is not available until Monday, September 2.

If you pay for Early Delivery and need forklift services, they will be billed at the set rate of $50 for the 1st pallet and $25 for each additional.

No unscheduled early deliveries are allowed. Deliveries without pre-arrangement and payment will be stored in the NWC at $50/pallet/day. Access only during regular setup. A forklift fee of $50/pallet ($25 additional) applies for unloading and moving to the booth.
ONLY DEALERS WITH FULLY PAID BALANCES BY THE JUNE 30 DUE DATE ARE ELIGIBLE FOR EARLY DELIVERY OR SETUP. NO EXCEPTIONS!
UPS Freight Deliveries — if you don’t need to be present, no early delivery access is necessary. You can schedule delivery to your booth location before setup without any fee. However, if you need to be on-site for the delivery, an early delivery fee will apply.
Non-UPS Freight Deliveries — If you opt for early delivery but won’t be present to unload your freight, it will be stored in the NWC at $50 for the first pallet and $25 for each additional one. Access to it will be available only during regular setup, with delivery to your booth charged at the same rate. Take control of your freight to save time and money!
Early Delivery Applies to EACH VENDOR

Each early delivery vendor is allowed one agent per company to be on site for delivery. Additional vendors will not be allowed on site.
If multiple vendors have freight on the same truck and will be delivered to individual locations, each vendor must order early delivery.
Vendors found having early delivery of product in their location from any source without an early delivery pass will be subject to an on-site delivery fee of $450.

Early Setup is available for Monday (Sept 2) from 9 am to 5 pm for $250 if paid in advance by 8/15/24.

There will be NO unscheduled early setup. Any vendor arriving on site Sept 2 without pre-arrangement and prepayment will be turned away.
ONLY DEALERS WITH FULLY PAID BALANCES BY THE JUNE 30 DUE DATE ARE ELIGIBLE FOR EARLY DELIVERY OR SETUP. NO EXCEPTIONS!
Freight cannot be unloaded before Saturday, Aug 31 because nobody will be onsite to receive it.
NWC staff have been directed to refuse early shipments.
Tent vendors who require constant use of a forklift are encouraged to get together with fellow dealers to rent one and then split the cost among yourselves.

IMPORTANT! INFORMATION FOR THE EVENTS CENTER ARENA AND PADDOCK

The Events Center’s lower level has carpet laid over compacted dirt. Pallet jacks are prohibited due to this, and all dollies and hand trucks must have pneumatic tires to prevent creating ruts that could become tripping hazards. Repairs are impossible during shows as the carpets can’t be pulled up until afterward.

Due to limited access points at the lower Arena level of the Events Center, we kindly request unloading one day earlier than usual to alleviate congestion. Please move your vehicle promptly after unloading. Thank you for your cooperation.

Taxes, licenses & Scale Info

Sales Tax And Business License

Dealers must collect a total of 8.81% sales tax on each retail sale. No sales tax is collected on wholesale sales when the buyer has a business license, which they must show you and you must record. The City of Denver gets 4.81% and the state of Colorado receives the remaining 4.0% of the 8.81%.

All dealers must file both Denver and Colorado state returns by the 20th of the month following the event (October 20th for our event).

You must file separate Colorado and Denver taxes. Pre-registration for a business license is not required. Denver will assign a taxation number with your filing if you do not already have one, but Colorado requires a separate registration for a Special Events Tax License.

Colorado Special Event License and Tax Filing

For the Colorado Business License Click Here to download the registration form and follow the full instructions on the Colorado Department of Revenue’s Special Event License page. The Special Event License fee is $8 or $12 for a multiple location license.

For filing Colorado Taxes, head to the Colorado Department of Revenue’s Special Event Sales Tax Online page. To begin filing, click here, then navigate to the Sales and Use Tax box and select “File a Special Event Sales Tax Return”. Find our event under Denver County events listed as ‘Denver Mineral, Fossil, Gem & Jewelry’. Remember, you can acquire your business license and file your return simultaneously after the show, ensuring it’s done by the deadline (the 20th of the following month).

Denver Special Event License and Tax Filing

To file Denver Taxes, visit the Denver eBiz Tax Center page. In the Access and Registration box, click the “Register or File for a Special Event” link and follow the online instructions. If you do not have a Denver Sales tax account, then you will receive a Denver Special Event Sales Tax License at the time of your filing. You can opt to register in advance but it is not necessary and there is no longer a fee for the license.

Weight Scales

In Colorado, if you’re using a weight scale for selling goods by weight, you need a Colorado license for it, regardless of other state certifications. Failure to comply can lead to fines up to $750/day. The device may be sealed if found in violation. Additionally, all commercial scales must have an NTEP Certificate of Conformance. Learn mor e!

Security Info

Five uniformed security guards during event hours and five overnight guards will be posted at the tents and inside the two buildings.

As with any show, the promoter, security guards, police, venue, and the city of Denver are not responsible for any loss or theft of any kind, in any manner, for whatever reason. It is your sole responsibility to obtain loss insurance and to take appropriate security precautions such as using showcases, security cages, cable locks, lock boxes, RF tags, monitoring cameras, tamper alarms, tracker beacons, and the like. Assume that there will be shoplifters present and make smart decisions now to ensure that you are not a victim.

Vendors will also have access to a dedicated locked room in a secured part of the building for overnight storage.

Shipping Info

Your company name

Booth number | cell phone # (IMPORTANT!!)

National Western Complex

4655 Humboldt Street

Denver, CO 80216

UPS will be on site for small-pack shipping! — UPS will be located on Level 3 of the NWC in the Showcase area offering small-pack shipping services for you and your customers. Send your shipment out directly from the show or offer your customers an easy and convenient way to send their larger purchases home with shipping materials available for purchase.

Vendor Payments And Cancellation

Booth Payments: Booth fee balances are due in full by the June 30 deadline. Booth reservations not paid in full by this date are subject to our standard $600 late fee. This late fee will not be waived. Failure to pay by the due date restricts vendors for eligibility for any early access services

Vendor Cancellation: Unforeseen circumstances can arise that will prevent a Vendor from attending the show as planned. Therefore, release from contract is possible by emailed request, and refunds subject to the following schedule are available ONLY to Vendors who have submitted the 50% minimum deposit within 30 days of application:

Before March 1: Full Refund
Before April 1: 100% of amount paid less $200
Before May 1: 75% of amount paid less $200
Before June 1: 50% of amount paid less $200
June 2 or later: No Refund

Overnight Parking Info

RV with Power/Water — Limited RV spots with power and water (no sewer) available on NWC property for registered dealers only. Cost: $600 flat fee for up to 15 days, additional days possible. Full payment is required in advance. RVs must remain in place for the duration of the show. After-hours entry/exit via Gate H. Bill Harrison handles spot assignments and on-site pump service arrangements.

Overnight Dry Camping — Overnight camping is available for dealers with no power needs at $195 flat fee for up to 15 days. Additional days are possible upon request. Full payment is required in advance. Trailers must remain in place for the show duration. PortaPotties and sink provided. After-hours access through Gate H.

Trailers and Empty Trucks — For those parking empty (non-sleeping) trailers and trucks on-site the cost is $50 for the show duration, paid in advance before a location can be reserved. Although this area is fenced, it is not guarded. But there will be campers nearby.

*All overnight parking reservations must be accompanied by a valid driver’s license and vehicle registration for each vehicle remaining on the grounds overnight.

Please complete the OVERNIGHT PARKING APPLICATION.

(no) WIFI INFO

Please inquire at the Show Office in the Events Center Paddock for availability and instructions on obtaining Wi-Fi. There are no Wi-Fi services available outside in the tent areas.

Importing Info

No taxes or duties are levied on imports of minerals, fossils, gems, jewelry, and similar items into the USA. Use HTS code 97050000 for detailed inventory and to indicate “Collections and Collectors’ Pieces of Mineralogical or Paleontological Interest”.

Many gems, jewelry, and precious metals are usually exempt from import duties, but some exceptions exist with duties of 10% or more. Check the United States International Trade Commission website for specifics.

When only a few items face low duties, it’s usually quicker and cheaper to pay them. But for high-duty items, exhibitors can opt for an ATA Carnet, costing around $300 plus a surety bond at 1% of merchandise value. The ATA Carnet is an international customs document allowing temporary import without duty or tax in 71+ countries for up to a year. It eliminates the need for temporary import bonds. Failure to re-export the goods listed results in duty payment. ATA stands for “Admission Temporaire/Temporary Admission” in French and English.

To learn about and obtain an ATA Carnet please visit the International Chamber of Commerce website.

Lights Showcase & Equipment Rental

This gigantic ten-day event is the perfect opportunity for minerals, fossils, gems, and jewelry enthusiasts to explore the beautiful items available from our many vendors. The event takes place at the National Western Complex and the Denver Coliseum, and begins on Friday, September 6, 2024, at 9 am.

Lighting Enhancements

For maximum impact, ensure your booth is well-lit to attract customers. Opt for LED lights for clean, bright illumination. Halogen lights are banned due to their excessive heat and power consumption.

Get your LED light poles at Show Off Lighting now for customized lighting solutions. Prices will increase at the show. Purchase today!
Overhead truss and halo lighting can change the entire presence of your booth. Learn more about our rental options or order today!

Showcases And Lighting

This can be an exponential enhancement to your product display and sales. We recommend the following companies with whom you will order and deal directly.